Wednesday, April 12, 2023 at 9:29:31 PM Coordinated Universal Time
United Kingdom England UK, West Midlands, Birmingham

London, England, United Kingdom

Full-time · Associate

51-200 Employees · Marketing Services

Actively Recruiting

About The Job

Seen Group Vision: Be The Agency The Beauty World Wants To Work With.

Seen Group Mission: Originating Ideas So Inspiring They Elevate Perceptions Of Beauty.

Seen Group Values:





Role And Responsibilities:

You Will Work In Collaboration With Seen Group Talent & Culture Partner To Deliver A Contemporary And Compelling Employee Experience Throughout The Full Employee Life-cycle, Including But Not Limited To: Supporting In Elevating All People Process, Taking A Digital First Approach Where Appropriate To Ensure That Systems And Processes Are Best In Class And Up To Date, Exceptional Talent Attraction, Development And Retention Across The Group. You Will Also Play A Central Role In Driving Forward Seen’s Inclusivity Commitments And Actions. You Will Be A Friendly Face Of The People Team, Building Connections With The Wider Team And Become An Individual That People Know And Trust.

Talent Management

Keep A Constant Look Out For Suitable Candidates For Seen Group Across London & New York

Utilise Social Media Channels To Identify Talent, Build Relevant Talent Pools And Maintain Strong Relationships With Best Talent In The Marketplace

Coordinate Interview Arrangements With Hiring Managers, Contacting Candidates Or Recruiters To Schedule Either Virtual Or In Person Arrangements.

Screen Cvs And Collate Shortlist For Hiring Managers During Hiring Process.

Manage Our Yearly Graduate Recruitment Process Including Job Postings, Managing Responses, Creating Shortlists And Booking In Assessment Days And Interviews As Required.

Collate And Track List Of Vacancies On A Weekly Basis And Work With Talent & Culture Partner To Pipeline Candidates For Roles. Update Recruitment Trackers/Spreadsheets And Recruitment System As Required

Coordinate All Recruitment Correspondence Including Offer Letters, Contracts, Welcome Emails And Reference Checking.

Support Seen Group Talent Strategies Around Inclusivity And Be On The Lookout For Potential Partnerships For Seen.

Maximise The Use Of Seen’s Website And Social Channels To Ensure Opportunities Are Visible To Prospective Applicants And Finding Contemporary Ways To Convey Seen As An Employer Of Choice.

Management Of Glassdoor Account, Ensuring Feedback Scores Are Regularly Updated On The Platform.

Smooth Management Of Freelancer Booking Process, Contacting For Availability, Completing Cest Tests, Issuing Ndas, Approving Timesheets And Processing Pos For Payment.

People Experience & Culture

Management Of Our Wellbeing App And Dashboard, Adding And Removing Users, Keeping On Top Of Monthly Usage And Reporting Any Important Stats.

Support Talent & Culture Partner In Crafting Digital First Onboarding Solutions.

Oversee The Onboarding Process For New Joiners, Meeting Them On Their First Day To Provide The Hr Induction And Ensuring They Feel Welcomed By The Business.

Full Ownership Of People Operations Across The Employee Lifecycle, Including: Pre-boarding, Onboarding Processes And Experiences, Ensuring All New Hires Are Set Up For Success From The Start; Managing Offboarding Processes And Documentation;

Operate As Role Model Of Culture Principles, Bringing Them To Life.

Circulation Of Agreed Inclusivity Actions On A Monthly Basis To Wider Committee To Keep Momentum Following Each Meeting.

Facilitating Celebratory Moments For Seen Employees, Including Birthdays, Work Anniversaries And Social Events.

Hr Admin

Act As The First Point Of Contact For Employees For Any General Queries

Administration Of Payroll Process For Uk & Us, Working With Our Finance Team To Communicate And Input Changes On A Monthly Basis.

Manage Us Interns Payment Cycle In Line With Timesheets, Collate Updated Hours On A Weekly Basis To Process On Justworks.

Be Responsible For Collating Timely Stats To Support The News Agenda Including Exit Interview Data, Turnover Stats Etc For Uk & Us.

Coordinate The Review Process Across London & New York In Conjunction With Talent & Culture Partner, Ensuring That Reviews Happen In A Timely Manner And Are Collated For Follow Up After Each Cycle.

Coordinate Seen Skills Initiatives And Roll Out For All Employees In Conjuction With Talent & Culture Partner.

Administer Paperwork For New Starters, Leavers, Promotions, Increases And Payroll Changes.

Conduct 30 Day Check Ins For All Junior Employees, Flagging Any Feedback And Follow Up Actions Required With The Relevant Line Managers.

Assist With Ad Hoc Employee Enquiries And Opportunities To Take On Larger Projects To Develop New Skills And Experience In Your Career.

To Succeed In This Role You Will:

Be Analytically Minded And Data Driven

Be Able To Absorb High Volumes Of Information Paying Particular Attention To Detail And Manage Priorities

Have Experience In Payroll Administration

Be Able To Manage Volumes Of Recruitment And Build Talent Pipelines For Key Roles

Be Highly Collaborative, And Able To Work Effectively With Teams Across The Business

You Are Curious – You Don't Just Check The Boxes, But Ask Thoughtful Questions & Explore The Possibilities

Have Knowledge Of Social Media Recruitment Techniques And Contemporary Ways To Reach Talent In Today’s Market.

Ambitious But Not Afraid To Roll Up Your Sleeves

Passion For People And Dedication To Amazing Employee Experiences

Be A Problem Solver, Thinking Creatively “Outside The Box”

Able To Deal With Sensitive And Confidential Information In A Mature And Discreet Manner

Excellent Presentation, Written And Verbal Communication Skills.


Essential Criteria:

A Minimum Of 2 Years Experience Working In People Operations Or Recruitment, Preferably In A Fast-growing Business

Strong Hr Admin Skillset And Highly Organised

Competent Using A Variety Of People And Payroll Systems E.G. Moorepay

Confident In Processing Payroll On A Monthly Basis

Minimum 2 Years Of Experience In Payroll Input Preparation

A Minimum Of 2 Years Experience Working In People Operations Or Talent Acquisition, Preferably Within A High Growth Business Within The Creative Industry.

Desired Skillset

Experience Recruiting Talent In Us Market

Understanding Of Us Payroll Processes

Have Experience In Managing Freelancers

Have Specialist Comms, Pr & Advertising Agency Recruitment Experience


Benefits Include:

20 Days Holiday + Xmas Days Off (Usually 3 Days Between Xmas And Ny)

X3 Wellness Days Off A Year

Access To Mental Health App + Video And Chat Therapy

Private Healthcare

Pension Contribution

Monthly Peer Purse

Creative Bursary

Hybrid Working – X2 Days In The Office Per Week